Creative Sonoma

Artstart Administrative Coordinator

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Artstart Administrative Coordinator




Job Opportunity

Administrative Coordinator for Non Profit Arts Organization in Sonoma County

Artstart is a unique, award-winning youth arts education program that serves all of Sonoma County. Our mission is to provide job training, mentoring and fostering life-changing breakthroughs by way of stimulating experience in the arts for Sonoma County youth. Artstart has made a significant impact on the community by creating many public and private art installations.

Administrative Coordinator Responsibilities include but are not limited to:

  • Managing all office communications including email, telephone and mail.
  • Data base management.
  • Assisting Creative Director with Artstart summer apprenticeship program.
  • Contacting high schools to set up presentations.
  • Creating apprentice application packets and program fliers.
  • Coordinating portfolio review for selection of apprentices.
  • Coordinating student and parent orientation.
  • Setting up and tracking appointments with potential clients.
  • Working in partnership with Creative Director on tracking, scheduling, budgeting, and other tasks involved in implementation of commissioned artworks.
  • Collecting timesheets from lead artists for review by Creative Director before presentation to bookkeeper for payment.
  • Preparing press releases and maintaining communication with local media.
  • Preparing website updates.
  • Assisting Board with agendas, minutes, distribution and announcements.
  • General office administrative tasks including supply ordering and filing.

Other Qualifications

  • 3 -5 years administrative experience with community arts and/or cultural organization or other comparable experience
  • Excellent communication skills
  • Highly organized
  • Interest and ability to work with a team and in creating a positive can-do atmosphere
  • Basic computer skills including : Word, Excel, InDesign and Photoshop a plus


Part time 20-25 hours per week. $25 per hour.

Available immediately. Deadline for submission is March 9, 2018. Send a resume and letter of interest to  No phone calls please.