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JOB OPPORTUNITY: Education Outreach Manager

Posted by Santa Rosa Symphony ; Posted on 
JOB OPPORTUNITY: Education Outreach Manager
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PROGRAM OVERVIEW

The Santa Rosa Symphony is recognized for having one of the most comprehensive music education programs in California, serving nearly 30,000 students annually. Integrated programs are designed for youth K-12. The Music For Our Schools programs include approximately 12 in-school performances annually, 6 free educational concerts serving approximately 8,000, free access to 7 orchestral dress rehearsals, and a classroom listening program serving approximately 10,000 students.

QUALIFICATIONS:

  • Bachelor’s degree
  • Strong experience with windows-based software, including Word, and Excel
  • Knowledge of databases and data entry experience
  • Minimum two years work experience working in administration
  • Must possess strong organizational skills
  • Ability to work independently and manage highly detailed tasks
  • Ability to work on multiple projects simultaneously and to reprioritize when needed
  • Demonstrated ability to work as part of a team and with a wide range of people including school administrators and teachers, young musicians, volunteers, parents and co-workers
  • Excellent communication skills, sound judgment and professional presence
  • Knowledge of classical music a plus
  • Bi-lingual Spanish/English a plus
  • Ability to lift 40 pounds. Valid CDL.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

General

  • Coordinate the dissemination and collection of surveys to track the various programs’ efficacy and identify potential improvements.
  • Maintain positive relationships with all community partners, venues and constituents.
  • Assist the Director of Education in establishing budgetary needs, monitor expenses accordingly.
  • Assist in the preparation of content for marketing and development materials, as needed.
  • Assist with additional events for the Music for Our Schools and Training Young Musicians programs, as well as other ad hoc projects, as assigned.
  • Assist the Director of Education in the development of community partnerships, and in the development of ideas to increase public awareness of all Education Department programs.
  • Assist in routine evaluation and reporting processes for all education programs.
  • Assist in developing materials used to support educational programs including brochures, newsletters, program books, flyers, news releases, advertisements and special promotions.
  • Maintain a vibrant, positive and supportive environment for students, families, volunteers, teaching faculty, and fellow staff.

It’s Elementary – suite of programs provided over two years to six schools annually

  • Administer school application process and meet with school faculty/administration as part of the selection and preparation process for an official partnership. Provide support to school teachers and administration, as needed.
  • Coordinate in-school performances, communicating with lead musicians and school administration.
  • Communicate with school administration to bring all services related to the program to the school, including listening program, recorder program, professional development opportunities, and Youth Discovery Cards.

Free Concerts for Youth – educational orchestra concerts in Weill Hall during school hours

  • Administer the application and reservation process for all schools, communicating with all schools applying to attend any of the six annual concerts, ensuring as full an attendance at all concerts as possible.
  • Prepare and transmit pre-concert educational materials to all attending schools.
  • In collaboration with fellow staff and the Green Music Center staff, plan and coordinate operations for each concert, including bus and parking issues, teacher check-in, seating, restroom access, and rain contingency.

IGNITE! – recorder program

  • Administer the application and reservation process for all schools, with a focus on increasing registrations and usage of the program.
  • Coordinate the dissemination of IGNITE! materials to participating schools, tracking schools’ recorder purchases or loans and returns.
  • Maintain recorder stock and its return, cleaning, care and potential sale to participating schools.

Elementary Schools Listening Program – in-class, daily program of classical music

  • Administer the application and reservation process for all schools, with a focus on increasing registrations and usage of the program.
  • Coordinate the production, mailing and maintenance of program materials.
  • Coordinate the dissemination and collection of surveys to track the program’s efficacy and usage, and identify potential improvements and opportunities to increase teacher/school interest.

Youth Discovery Cards – allows free access for school students to the Discovery Series

  • Design the Youth Discovery Cards with input from the Marketing Department to ensure that accurate tracking of redemption (concert attendance) is possible.
  • Coordinate the dissemination of cards to as many schools as possible.
  • Report to Director of Education on rate of redemption as required.

Youth Ensembles/Summer Music Academy Registrar

  • Build performances in Theater Manager to track tuitions, inventory, and fundraising events. Create mail lists and other data points needed to run accurate reports.
  • Receive and collect all YE fees, tuition, and forms, maintaining accurate records of student enrollment. Collaborate with fellow staff on administration of instrument loans, fundraising and lesson scholarship accounts. Collect all financial aid applications and recommend award level to the Director of Education. Upon notice of the award, enter the award in the database and issue an invoice and cover letter to the recipient family.
  • Run reports as needed by staff.
  • Work with Summer Music Academy Manager to facilitate all registrations and financial aid applications. Act as registrar for Summer Music Academy, keeping track of invoices, payments, and size of classes. Run reports.
  • Work with the SRS Finance Director to make sure all financial transactions of the Education Department are entered accurately and meet the internal controls of the Santa Rosa Symphony.