Creative Sonoma

Office Manager & Registrar at Marin Ballet

Posted by Marin Ballet ; Posted on 
Office Manager & Registrar at Marin Ballet


Marin Ballet, a ballet training school located in the Dominican area of San Rafael, is searching for an Office Manager & Registrar (full-time, 40 hours/week).

The Office Manager & Registrar manages all front office activities during school hours: Monday through Friday 8:30am-7:30pm and Saturday 8:30-am-2:30pm, with the assistance of a part-time Administrative Assistant and a part-time Receptionist.

Job Duties

-Manage and process all incoming student registration from recruitment to online registration.
-Provide front desk client services during the hours the school office is open to the public, via student correspondence, telephone communications, organizational mailings, and email blasts.
-Manage Salesforce database.-
-Generate reports, mailing lists, and labels through Salesforce and enrollment records.
-Maintain and manage office equipment and supplies.
-Lend administrative support to artistic and executive staff, as needed.
-Maintain and coordinate master documents including school procedures and policies, organizational rosters, staff lists, and timesheets.
-Process incoming mail, answer phones, and maintain general upkeep of front office and common areas.
-Act as Facility Manager and oversee general maintenance of facility, coordinate cleaning schedules, and special cleaning needs with maintenance staff.
-Act as manager for on-site, residential rental property.
-Contract and manage service vendors for building repair and maintenance.
-Responsible for generation of quarterly tuition invoices and collections follow-up.
-Manage box office for in-house performances, including ticket generation, sales, and reporting.
-Support outreach throughout the year, including our ticket donation programs for in- and out-of-house performances
-Volunteer Coordination at performances & events. Duties include planning, recruitment, coordinating, assigning, and management of parent volunteers.
-Manage the purchasing and sale of flowers and café items for in-house performances, as well as the flowers and merchandise for the Nutcracker Boutique.

Please only respond to this ad if you meet the following requirements:

-B.A. or B.S. degree
-3-5 years of related experience with non-profit or arts organizations preferred.
-Proficient in MS Word/MS Excel/MS Outlook/QuickBooks.
-Experience with Salesforce, Square, and Active Network is a plus.
-Cash handling experience preferred.
-Able to work a combination of mornings, evenings, and some weekends.
-Scheduling flexibility highly preferred as office hours will change throughout the year.
-Great team player, capable of working with various personalities.
-Excellent multi-tasking skills.
-Exceptional customer service skills.
-Willingness and ability to follow direction and learn new skills quickly.
-Ability to work efficiently and independently.
-Self-motivated personality with a desire for personal excellence.
-Experience working with children, or in a school environment, preferred.
-Familiarity with dance training is a plus.
-Experience coordinating volunteers a plus.

Salary and benefits depends on experience. Applicants are encouraged to include salary history and requirements along with their applications. Please email Marin Ballet a cover letter, your resume, and three references.

Applicants are requested to apply via email only. Please do not visit or call Marin Ballet. Thanks for your interest!